CREWIT – Policies

Crewit Resourcing Ltd is committed to providing the best quality services to both clients and candidates in multiple sectors across the UK. Our policies listed below help us ensure that our services comply with the appropriate legal legislation.

1) Safety Policy:

Crewit Resourcing Limited as a recruitment based organization supplying labour to the Railway & Construction Infrastructure, Crewit Resourcing will ensure that all persons working for the company as far is reasonably practicable, are provided with a safe place of work and that all the provisions of health,
safety, welfare, fire, environmental and (where applicable) railway legislation are met. All necessary steps are taken to ensure the health and safety of other persons, including the general public.

Crewit Resourcing Limited is committed to identifying, assessing and controlling HSQE risks arising from all activities, products and services within the scope of our Safety Management System that we can control and influence. Crewit Resourcing Limited is committed to continual improvement of our health and safety performance, legislation and other requirements.

Crewit Resourcing Limited will take all reasonable steps to ensure that all persons working for the company are made aware of the rules in accordance with HSQE legislation, Railway Group Standards, Sentinel Rules, and Network Rail Standards. Crewit Resourcing Limited is committed to:

+ Minimising risk of injury or illness created by work activities;
+ Ensuring all employees and workers are fit for the work they are required to do;
+ Ensuring provision of suitable protective equipment for the work environment;
+ Seeking the full co-operation of employees, workers and clients in implementing this policy and promoting good safety practices;
+ Setting and maintaining high standards of health and safety at all locations;
+ Continual improvement with regards to health and safety performance;
+ Ensuring all RIDDOR reportable incidents are reported to the HSE;
+ Setting clear safety KPIs and monitoring performance against them;

Each Crewit Resourcing Limited employee and worker has a duty to co-operate by:

+ Complying with applicable legal requirements and health and safety rules;
+ Wearing and using the protective clothing and equipment provided;
+ Applying good housekeeping practices to work areas;
+ Reporting incidents or hazards, which could lead to injury or damage;
+ Working safely in the interests of themselves and others.

This statement is briefed and acknowledged by all persons working for the company to ensure their understanding and that they have a personal responsibility for their own health and safety and for that of others that could be affected by their actions.

2) Quality Policy Statement Policy:

Crewit Resourcing Limited ensures that this statement and the associated procedures apply to all activities and work undertaken within the company. Crewit Resourcing Limited can demonstrate its ability to consistently meet customer, statutory and regulatory requirements together with its commitment to enhance customer satisfaction through conformity with client needs and continual improvement of our systems.

Crewit Resourcing Limited’s success is based on the quality and commitment of its experienced and professional management and recruitment personal. On-going development of our operations and upgrading of technology and facilities ensure that we develop the best modern recruitment technology to produce a quality service.

The Crewit Resourcing Limited approach is to listen and openly discuss the individual needs of every contract so our clients get exactly what they require and more importantly, know exactly what they are getting before any contract is signed.

Crewlt Resourcing Limited philosophy is to maintain, and improve if possible, our record of providing work of the highest quality, in accordance with the clients’ requirements, on time and within budget.
To this end we endeavour to work as a team In a spirit of co-operation with the client and their professional representatives.
Crewlt Resourcing Limited is committed to:
+ Reduce incidents and customer complaints;
+ Identify improvements to existing working practices;
+ Continually evaluate the effectiveness of HSQE Plans, Method Statements, Work Package Plans and Task Briefing Sheets etc.

For Crewlt Resourcing Limited to achieve the above objectives, all persons working for the company must:

+ Understand the client’s requirements;
+ Be responsible and accountable for the quality of supply;

The Directors of Crewit Resourcing Limited are totally committed to this Statement and is understood and implemented by all persons working for the company.

3) Environmental Policy Statement:

Crewit Resourcing Limited specialises in the recruitment and supply of Contract, professional, Technical and Trade Personnel. We recognise our responsibility to ensure that our business activities do the least possible damage to the environment.

Crewit Resourcing Limited will take all reasonable steps to ensure that all persons working for the company are made aware of the rules in accordance with HSQE legislation, Railway Group Standards, Sentinel Rules, and Network Rail Standards. Crewit Resourcing Limited is committed to continual improvement of our environmental
performance and compliance, legislation and other requirements.

Crewit Resourcing Limited will ensure that all our activities and that of our suppliers and sub-contractors comply fully with environmental legislation.
Crewit Resourcing Limited will co-operate fully with the Environment Agency, Local Authorities, Water Companies, and (where applicable) Railway regulations.
Crewit Resourcing Limited aims to reduce the impact of our business on the environment by careful application of the following objectives:

+ Meet all necessary legal and regulatory requirements;
+ Clearly determine the requirements of environmental management and assign responsibility to site personnel;
+ Minimise the use of environmentally sensitive materials;
+ Recycle materials where cost effective;
+ Minimise waste and reduce consumption of materials;
+ Use materials from renewable sources;
+ Ensure compliance with regulations for noise, waste disposal and energy use;
+ Use methods of construction that are sympathetic to the environment;
+ Communicate environmental policies to all our persons working for the company;
+ Continuously improve environmental awareness in the light of new research and developments;
+ Minimise or eliminate polluting substances

4) GDPR Privacy Notice:

GDPR Privacy Notice

This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by Crewit Resourcing Limited.

Crewit Resourcing Limited of Devonshire House, 164 Westminster Bridge Road, London, SE1 7RW is the Data Controller.

We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time. Currently, the Data Protection Act 1998 applies. With effect from 25 May 2018, the General Data Protection Regulations (“GDPR”) will come into effect, which will change the law.
The information we may collect

The information about you we may collect, hold and process is set out below:

(A) Information collected and processed for finding you a suitable role is as follows:

· Your name
· Your address
· Your email address
· Your telephone number
· CV/work history
· Job preferences including role, geographical areas and salary
· Any other work related information you provide, for example, education or training certificates
. Your qualifications and competencies

(B) Information in respect to individuals that have worked for us previously or may work for us is as follows:

· Passport
· In some cases, permits and visas
· National insurance number
· Full details of job offers and placements
· Outcome of criminal record checks and security clearance for certain roles
· In certain cases, medical information
· References
· Financial information (including but not limited to payroll details and terms, HMRC data, pension scheme details, court orders and statutory payments)
· A log of our communications with you by email and telephone

This information will have been provided, or will be provided, by you or a third party who we work with, such as a Job Board Company or another employment business or agency. In the case of references, these will be from your previous employer. Medical information may be supplied by a third party such as your GP, Consultant or Occupational Health. The outcome of criminal record checks and security clearance checks, where relevant, will be supplied by the Disclosure and Barring Service or other external company applicable to the placement.

How we use the information:

The above information is used to provide our services to you in our capacity as an employment business / agency to find you suitable work whether on a temporary or permanent basis based on your requirements as set out below.

The information under (A) above may be used as follows:

· To match your skill sets with job vacancies to assist in finding you the positions that most suit you
· To put forward your details to our clients and prospective employers for you to be considered for vacancies
· To place you with our clients and prospective employers
· To keep you informed of available opportunities as they arise
· To keep you informed of the services offered by us

The information under (B) above may be used as follows:

· To establish that you have the right to work
· To undertake relevant security and criminal record checks as required by our clients and prospective employers and as permitted by law
· To deal with any medical and health and safety issues relating to certain positions
· To put in place contractual arrangements and documentation once a role has been secured
· To process payment for you if placed in a role

How we hold the information:

All the personal data we have is stored on our CRM system in the UK.

Disclosure of your information:

Your CV and related information will be shared or sent to prospective employers and our clients. Once you have secured a placement additional information will be provided to them to enable the placement to proceed. Such employers and clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA. Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.
Other trusted third parties that we may share your data with are as follows: HM Revenue and Customs, pension scheme providers, legal advisors and other companies for the purpose of undertaking pre engagement checks for the role or for paying you.

What is the legal basis for processing the information?

Information and documentation to establish your right to work is processed by us as we are legally obliged to do so.
In respect of medical information, the basis for us processing this will depend on the circumstances, but will usually be for one of the following reasons: it is necessary to protect health and safety or to prevent discrimination on the grounds of disability or where consent has been obtained, if required.
Information in relation to criminal record checks, which are relevant for some roles, will be processed on the basis that it is necessary for us to comply with the law or consent will be obtained, if required.

Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.

For the purposes of paying you, where relevant, we are legally obliged to provide information to HMRC. Once a placement has been secured, we may also process your data on the basis of our legitimate interests
i.e. for administrative purposes.

We will rely on your consent to process the information marked with an * above which is collected at the outset of the recruitment process.

Your rights:

You currently have the right at any time to ask for a copy of the information about you that we hold. If you would like to make a request for information please email info@crewitresourcing.co.uk

In addition to this right of access, when the GDPR comes into force, you will also have the following rights: erasure, restriction of processing, objection and data portability. We will update you further in connection with these rights when they come into force.
Retention of your data:

Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.

Withdrawal of consent:

If you have provided us with your consent to process your data, for the purpose of using our services and us finding you suitable work, you have the right to withdraw this at any time. In order to do so you should contact us by emailing info@crewitresourcing.co.uk


If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to Information Commissioners Office at https:\ico.org.ukconcerns.